Knowledge Of Official Documents Must Be Understood.

I. concept of official document

Official documents are the abbreviation of official documents. They refer to written materials that are formed and used in public affairs according to certain procedures and formats and express the will of social groups.

Official documents are divided into broad sense and narrow sense.

In the broad sense of official documents, the scope includes official documents, special documents and paction documents. Narrow sense documents only refer to official documents and special documents.

Statutory documents, also known as general documents, refer to official documents which are universally applicable in party and government organs, organizations, enterprises and institutions, which have statutory effect and standard form.

Official documents refer to official documents that are limited to certain departments and specific business areas according to special needs.

Transaction documents, also known as business documents or daily use documents, are the general names of informal documents used by organs, groups and enterprises and institutions to deal with daily offices, such as plans, summaries, briefings, reports, records, investigation reports and so on.

Two, the characteristics of official documents

As a specific document material, official documents have specific functions, so they have their own characteristics.

The main characteristics of official documents can be divided into three aspects, namely, statutory author, legal effect and specific form.

1. statutory author

A statutory author means an organization or individual who is legally able to exercise his power and undertake his obligations in his own name.

Party and government organs, social organizations and enterprises and institutions at all levels, which are established and lawfully established according to law, can issue documents according to their own functions and powers. They are all statutory authors of official documents.

Most official documents are issued in the name of organs, but sometimes they are issued in the name of leaders, such as orders, motions and so on.

Leaders are produced by statutory organizations through election, appointment and other statutory procedures. Issuing official documents in the name of leaders represents their organs in exercising their functions and powers according to law, so they are also statutory authors of official documents.

The compilation of official documents is usually drafted by the secretaries or business personnel, sometimes organizing the writing team to write separately.

Those who drafted official documents should not be regarded as statutory authors of official documents.

They are the spokesmen of the organs and are ordered to write.

This characteristic of the statutory author reflects the seriousness of the official document.

Any organization which has not been approved by legal procedures shall not issue official documents, nor allow anyone to counterfeit statutory organizations to issue official documents.

Forgery and alteration of official documents of state organs shall be punished according to the law of disturbing public order.

2. statutory effect

The legal effect of official documents depends on two aspects: first, the status of the organs and the scope of their functions and powers; and two, the importance of the content of official documents.

In addition, the legal effect of official documents has a certain timeliness, which is called the prescription of official documents.

Official documents are the tools for handling official duties and the mouthpiece of organs.

The issuance of official documents is an important form of exercising the authority of organs at all levels in accordance with their legal status.

The authority and the administrative sanction of official documents are derived from the authority and legal status of the organs that make the official documents. For example, the documents of the Party Central Committee and the State Council reflect the will of the party and the state, and have the highest authority; the documents of the provincial Party committee and the provincial government have legal effect in the whole province.

It is also a statutory and commanding document.

Higher than general knowledge and paction documents.

In addition, no official document is always valid.

With the development of the situation and changes in the situation, old documents will be replaced by new ones. Once a work is finished, the relevant documents will complete its mission and no longer have practical effect.

The official document that loses its real value can be played by historical archives for reference and reference.

Three

The specific form refers to the specific format, including the uniform category, name, format and handling procedures.

In order to maintain the authority, seriousness, accuracy and efficiency of official documents, the party and the state have made many specific stipulations.

Party and government organs

The work regulations stipulate the types and names of administrative documents.

Each document has its specific application scope and has a specific function.

The author of the document must correctly select and use the language.

The format of official documents refers to the structural elements of official documents and their layout.

Some of the structural elements are essential elements, such as title, text, etc., some belong to additional tags, such as the secret hierarchy.

The form of arrangement includes the arrangement of elements on the page and requirements for paper and font.

There is a set of unique and fixed ways of handling official documents. This is the process of running documents.

Such as receipt, registration, preliminary examination, undertaking, circulate, urge, answer and other procedures, and issue procedures including review, registration, printing, issuance and other procedures.

These procedures can not be omitted or reversed at will.

Three. Language features of official document writing

The main features of official language are: solemn, accurate, simple, concise, rigorous and standard.

Four. Classification of documents

Official documents can be classified from different angles.

There are six commonly used classification methods. The first one is divided according to the scope of application. The category is called the basic classification. This is the most basic classification unit. Some other categories are divided on this basis.

1. classification by applicable scope

The eighth article of the regulations on the handling of official documents in party and government organs divides the official documents into 15 categories: resolutions, decisions, orders (orders), communiques, announcements, notices, opinions, notices, notices, reports, requests, approvals, motions, letters and minutes.